Firstly, thank you for presenting your work at NAM this year! Below is some hopefully useful information to help you find your session and deliver your talk or poster. If you have any further questions, please check out the conference FAQs or send an email to nam2025@durham.ac.uk.
Spaces
Parallel sessions will mostly take place in the Teaching and Learning Centre (TLC), with one parallel at each time slot also in the Ogden Centre (OCW – the building with the wooden exterior and funny angles directly across the road in front of the TLC). The rooms are
- Plenaries: TLC042 (tiered 496 seats)
- Parallel Room 1: TLC033 (tiered 246 seats)
- Parallel Room 2: TLC113 (flat 100 seats)
- Parallel Room 3: TLC106 (flat 100 seats)
- Parallel Room 4: TLC101 (flat 80 seats)
- Parallel Room 5: TLC116 (flat 50 seats)
- Parallel Room 6: TLC117 (flat 50 seats)
- Parallel Room 7: OCW17 (flat 70 seats)
We will also stream each plenary session to TLC033 to ease capacity in TLC042. The room allocations for each session can be found on the full conference timetable. There will also be signs outside each room listing the sessions hosted in that room for that day. Accessibility information for both buildings can be found here.
Talks
Each room is equipped with a projector and speakers linked to a desktop and an AV system at the front of the room. Please use the microphones for those online and with hearing impairment, even if you have a loud voice! The non-tiered rooms are equipped with ceiling microphones, although clip on and handheld microphones are also available in all rooms. Microphones will be required for the larger tiered rooms TLC033 and TLC042.
All talks are to be given by screen sharing over Zoom. This can either be from your own laptop, via connecting to the Zoom, or from the desktop at the front of the room. The desktop machines support PDF and PowerPoint (.pptx) format. It is the responsibility of the speakers to check that their are no issues with the presentation of their talks.
We strongly recommend uploading your presentation files as "Materials" attached to your contribution on Indico in PowerPoint format, in case joining Zoom and sharing the screen is impossible (e.g. your laptop runs out of battery). But, also, this will help people with accessiblity needs to access your talk using their own device/special software. Instructions on how to do that can found in the FAQ section on our webpage.
For wifi access, eduroam and guest access via TheCloud@Durham (joining instructions here) are available. If you are unable to connect to either please upload your talk to the room desktop. If possible, please go early to your session room to check that you can log on to the wifi and Zoom or to upload your talk and check it on the desktop, if necessary.
There are different Zoom licences for each parallel and plenary room, and a volunteer from Durham will be present in each room to log into Zoom on the desktop and to help with any problems. The Zoom licences are particular to a given room, not the scientific session. So if the session changes rooms, make sure to log out of Zoom and to log back in using the Zoom session for that room.
The Zoom links for each room will be made available via a link on the webpage (still to be added). To access these links will require logging into your Indico account, ensuring that your account details include the email address that was used for your registration and payment (since we have imported all registered participants to Indico). If you haven't yet created an account on our Indico webpage - then please do so using the email address you used during registarion. If your Indico account uses a different email address to the one you used for registration and payment then you will need to add your registration and payment email address to your Indico account.
Talk durations and running order should have already been sent to you by the organisers, but they are also available on the detailed conference timetable. Please confirm with your session organiser how much time you should leave for questions.
Due to storage and logistical constraints, we will only be recording the plenary talks, so parallel session talks will not be recorded.
Accessibility
Please consider how to make your presentation as accessible as possible. The following links have some useful guidance on how to do this:
https://www.sigaccess.org/welcome-to-sigaccess/resources/accessible-presentation-guide/
https://www.w3.org/WAI/teach-advocate/accessible-presentations/
Posters
There are spaces for the presentation of posters on the ground floor and the top floor of the TLC building and signs will direct you to where to mount your poster.
You will be able to put your posters up from 6pm on Sunday 6th July, during the welcome reception, and from 8am on Monday 7th July during the week of NAM. Note the posters will be on display all week. Please take your poster with you when you leave and definately before 2:15pm on Friday 11th July.
To accommodate the high number of posters at this year’s NAM (>250) poster boards will need to be shared. So it is critical that you produce your poster in A1 landscape, to fit within the available space. We do not have any other requirements for your poster, you are free to produce them as you like within the confines of a A1 landscape poster.
Where possible, posters will be grouped by session. Each poster will be allocated to a section of poster boards and a list will be made available on the website. Please check your poster section in the list (note that this is different to your abstract ID). Poster boards sections will be labelled with the poster section code; please hang your poster in the assigned section.
Due to the full schedule, we do not have dedicated poster sessions. However, there are plenty of coffee breaks and the posters are spread throughout the TLC building close to the catering stations to provide easy to access for participant viewing. The organisers of your session may pick a time when they suggest attendees of their session visit the posters or you may be offered a short poster talk. You may also wish to leave a note on your poster on when you will be presenter at your poster to answer any questions.
Please note we do not have onsite facilities to print your posters. You will have to organise the printing of your posters yourself.
Accessibility
Please consider how to make your poster presentation as accessible as possible. Below are some links which might be helpful in achieving this:
https://www.washington.edu/doit/how-can-i-create-conference-poster-accessible-people-disabilities
https://guides.library.yale.edu/academic-poster-resources/accessibility
